Budget Check

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Log: Jan 31 - DONE; Feb 28 - DONE;

SAP Step-by-step: NB: Possible questions can be addressed to Martin Schneider (9040) and Ms. Weisskopf (9016); SAP-Project leader: Ms. Fahringer

  1. Log on: www.portal.at, "Sign on", username: g.i.schueller, password: (see folder "Sekretariat", section S, in rechter Schrank unter Fenster)
  2. select Sap-Client
  3. check little box underneath VPN, wait until it is checked, click "Verbinden
  4. FM_Berichte -> Budgetüberwachung
  5. Einstellungen:
    1. Finanzkreis: IBK1
    2. Fonds: UNI
    3. Geschäftsjahr: 2007
    4. Finanzstelle: 4-184450 bis 4-184450 (Intervall)
    5. Finanzposition: 60-PRO bis 69-NEP (Intervall ausschliessen)
    6. Ausgaben: checked (Einnahmen: not checked)
  6. Alternativ: Variante suchen (Shift F5), Variante "IfM-Budget-neu"
  7. Click on green check mark on the watch
  8. Print out the overview sheet and the sheets corresponding to the various cost categories
  9. Compare with list of invoices (Rechnungen) in the folder "AB Mechanik, Budget A1/A3, 2007" in rechter Schrank unter Fenster)
    1. mark each transaction with the corresponding Rechnungsnr. of the list to show the correspondence
    2. if transaction appears in SAP correctly, mark each transaction (the top sheet of the invoices etc., e.g. the Adjustierungsblatt) with "SAP" and a check mark, as well as the category under which it is listed in SAP (e.g. "Materialkosten")
    3. mark on the list the box "SAP-Kontrolle", if the check is successful
    4. VIS-Online (user c81029), in "Ein-und Verkauf", "Belege Übersicht", check the transactions that appear under "Ungelesen + Erledigt durch Finanzabteilung"
    5. mark on the list the box "VIS Beleg abschliessen"
  10. After completion of the budget check, exit all SAP GUI's by clicking on yellow upward arrow, finally uncheck the VPN box

Alternative in SAP, when searching for a particular amount:

  1. FM_Berichte -> Einzelposten - Belegjournal
    1. Finanzkreis: IBK1
    2. Fonds: UNI
    3. Finanzstelle: 4-184450 bis 4-184450 (Intervall)
    4. Finanzposition: 60-PRO bis 69-NEP (Intervall ausschliessen)
    5. Geschäftsjahr/Periode: e.g. 2007/1 2007/16
  2. Alternativ: Variante suchen (Shift F5), Variante "IfM-Suche"
  3. To find a particular amount
    1. click on column with amounts ("Zahl.Budg.")
    2. click on sorting for increasing values (3rd button from the left in the 2nd toolbar